Position Title

Senior Account Clerk - Accounts Payable, Purchasing, and Tax Collector

Required Application Type

School Related Personnel

Job Description

The Hannibal Central School District has an immediate opening for a Senior Account Clerk (Accounts Payable, Purchasing, and Tax Collector).

For more information about the position, please visit the Hannibal CSD website. 

Position Responsibilities

The Senior Account Clerk performs moderately difficult clerical and accounting operations related to the District's fiscal, budgetary, purchasing, accounts payable, and tax collection functions.

Accounts Payable and Accounting Responsibilities:

• Processes accounts payable transactions, including reviewing, verifying, coding, and preparing invoices and vouchers for payment.

• Prepares and processes claims for payment, ensuring appropriate supporting documentation and authorization are in place.

• Maintains accounts and financial records related to the District's fiscal operations.

• Posts entries to journals, ledgers, and accounting records.

• Reviews financial documents and reports for accuracy and completeness.

• Classifies, organizes, and distributes claims and related financial documentation.

• Compiles financial and statistical data and assists with the preparation of financial reports, statements, and annual financial records.

• Maintains organized accounting records, files, and supporting documentation.

Purchasing Responsibilities:

• Enters purchase requests into the District's financial management system.

• Reviews purchase requests for accuracy, appropriate account coding, required approvals, and supporting documentation.

• Processes purchasing requisitions and purchase orders in accordance with District policies and procedures.

• Communicates with staff and vendors regarding purchasing requests, order status, and related questions.

• Maintains purchasing records, including annual agreements, vendor information, and purchase order documentation.

• Assists with monitoring outstanding purchase orders and ensuring purchasing records are accurate and up to date.

• May assist in developing and maintaining purchasing procedures and providing guidance to District staff regarding purchasing requirements.

Tax Collection Responsibilities:

• Administers the District's annual school tax collection process in accordance with applicable New York State laws and regulations.

• Receives and processes school tax payments, including cash, checks, and electronic payments, as applicable.

• Issues receipts and maintains accurate records of tax payments and outstanding balances.

• Processes and reconciles daily tax collections and prepares deposits.

• Maintains tax collection records, tax rolls, payment histories, and related documentation.

• Responds to inquiries from taxpayers regarding tax bills, payment status, due dates, penalties, and collection procedures.

• Processes returned payments, adjustments, and other tax account corrections as necessary.

• Prepares required tax collection reports and reconciles collections with District financial records and bank deposits.

• Coordinates with the County Treasurer and other appropriate agencies regarding unpaid taxes, tax settlements, and delinquent tax matters.

• Provides customer service to residents and assists with resolving tax billing and payment questions.

General Responsibilities:

• Maintains a variety of office records and files through accurate posting, data entry, and filing.

• Prepares correspondence, reports, purchase orders, lists, and financial tabulations.

• Provides information and assistance to District employees, vendors, taxpayers, and the public, both in person and by telephone.

• May requisition, receive, store, record, and issue office and other supplies.

• Performs other related duties as assigned.

Position Information

• Salary: Up to $56,000, commensurate with qualifications and experience

• Schedule: Full-time, 12-month position

• Benefits: Excellent benefits package

Civil Service Title

Senior Account Clerk

Job Qualifications

MINIMUM QUALIFICATIONS:  Candidates must meet one of the following requirements on or before the date of the written examination:

A. Graduation from a regionally accredited or New York State registered two-year college or university with an Associate's Degree in Accounting or Business and one year of experience in the maintaining of financial records; OR

 

B. Graduation from high school or possession of a high school equivalency diploma and three years of experience in the compilation and maintenance of financial records; OR

 

C. Seven years of experience in the compilation and maintenance of financial records; OR

 

D. An equivalent combination of training and experience as defined by the limits of (A), (B), and (C).

 

Applicants must meet all applicable New York State Civil Service requirements prior to appointment.

For Civil Service information and examination requirements, visit: Oswego County Civil Service.

Application Procedure

Interested applicants may apply online through RecruitFront – Hannibal CSD Job Opportunities.

Applications will be reviewed, and candidates will be screened and interviewed on a continuing basis until the position is filled.

Job Category

Clerical/Office

Job Location

District Office

Additional Information